A note on expenses. Paper is relatively cheap,
costing about 2 or 3 cents per sheet. On our LaserWriter, the toner adds another
cent or two to the price, making a page on the black and white LaserWriter cost
about 5 cents. The ink for the color printer is much more expensive. It costs
about 50 cents per page to print in color. If you want transparencies, a special
type of transparency is required; these cost about 50 cents each. Therefore,
making color transparencies can easily cost $1 per page.
Needless to say, at these prices you should think
carefully about how much you really need the color. To insure that the printer
is not misused or damaged, the paper tray may be locked up, and you will have to
get a faculty member to get out the tray for you. The faculty member will ask
you what you are printing, and why. For in-class presentations, the instructor
may permit you to make a few overheads with the department paying for them. For
more extensive jobs, you will be asked to reimburse the department through Mrs.
If you do use the printer, take a common sense
approach to preparing your graphics.
|Do not use a colored background - it doesn't
print well and it's very expensive. |
|Keep graphics relatively small - the overhead
projectors are notorious for distorting things at the edges of the screen.
|Another reason for keeping things small is to
reduce memory demands on the printer. If you get a partially printed sheet, or
an out-of-memory error, reduce the size of your graphics. |
|Before printing in color, make a
black-and-white copy on the LaserWriter, and make a transparency in the
Biology office on the copy machine. Check it on the overhead to be sure the
font sizes are big enough and that everything is in focus. Only print in color
when you have things right. |
|If a page doesn't have to be in color, print
it on the LaserWriter and make a transparency on the office copier. You can
use marking pens to highlight items on a black-and-white graphic. |
|Avoid very light colors such as yellow.
To use the color printer:
|Obtain the paper tray and any transparencies
you need from a faculty member. |
|Insert the paper tray. |
|Plug the printer in and be sure it is turned
|It takes 10-15 minutes for
the printer to warm up. Do not attempt to print until the ready light is lit
|Use the File:Print Menu (important - do not
click on any "Printer" icons). |
|From the application's print box choose the
HP Color Printer |
|Click OK - the printer will begin to print. It
takes up to 1-2 minutes per page to print. |
|When you are done with the printer, turn the
printer off with the off-on button on the front panel. Press the button
once. The lights will begin to flash, and the printer will
begin a 1-2 minute shutdown cycle. |
|When all lights are off,
unplug the printer. Be sure not to unplug any other devices. |
|It is vitally important that
you reboot the computer after printing to
the color printer. Re-enter the application you printed from, and open a file.
Use the File:Print menu to open the print box and be sure the normal printer -
the HP LaserJet 4000 - is selected. If the HP Color
Printer is still selected, contact Dr. McShaffrey immediately.
If you get a paper jam:
See Dr. McShaffrey or another faculty member.
Never attempt to clear jams by yourself. You can cause hundreds of dollars of
damage if you aren't careful.
If the printer is
low on ink:
See Dr. McShaffrey.
If the Printer is out of paper:
Additional paper is usually stored in the drawers
under the printer. If there is none there, see Mrs. Dunn in the main office on
the first floor.